Library News

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Board Meeting Recap - September 2012

A recap of significant actions taken by the board at their September 25, 2012, meeting in Effingham, IL.

Click here for the original agenda.

Next board meeting date: October 23, 2012, 6:00 pm at the the Helen Matthes Library in Effingham.

 

Moving Forward TOGETHER

SHARE Update

Everything is moving along on schedule--SHARE staff has started entering data on the Polaris servers;  they are quite actively adding codes to spreadsheets to "slurp" legacy data into Polaris; and SHARE staff is participating in webinars and phone conferences with Polaris, as we prepare to migrate.
 

Exchange Listserv

The "Exchange" list is the listserv you'll want to be a member of if you like to get messages about job postings, questions from your fellow IHLS librarians, and book giveaways. Recent threads include:

  • Overdrive instructions for using audiobooks and iTunes
  • WiFi usage policy
  • Building / maintenance levy question
  • Paid time off for part-time workers
  • Retention list for public libraries
  • Unattended children and/or unattended home schooled children during school hours
  • Lending out Kindles with preloaded purchased books

Go to the IHLS Listserv page to subscribe to the list.

Try-It! Illinois returns October 1–November 30

The State Library will again offer Try-It! Illinois, the popular annual statewide electronic resources trial, from October 1 through November 30. The trial offers the 5,000-plus ILLINET member libraries, their staffs and communities a wonderful opportunity to evaluate a wide variety of electronic resources. Thanks to the collaboration between the State Library and the participating electronic resource vendors, there is no charge for accessing these databases during Try-It! Illinois. Look for the latest on Try-it! Illinois in the weekly electronic newsletter, E-News from the ISL, or contact Gwen Harrison at 217-785-7334 or gharrison@ilsos.net.

Public Library Per Capita Grant Application Tips

FY2013 Illinois Public Library Per Capita and Equalization Aid Grants Application

Deadline: October 15, 2012
With the submission deadline fast approaching, the ISL wants to offer some tips to aid in the completion of Public Library Per Capita Grant applications.
--Please be sure to use the application found at http://www.cyberdriveillinois.com/departments/library/grants/plpc_equalization.html.
--We no longer require original signatures from the board president, secretary or librarian, nor do we require an original signature and seal from the county clerk.
--DO NOT use commas when inserting numbers; DO use decimal points, and always tab to subsequent lines.
--All applications must be submitted electronically to isl_grants@ilsos.net on or before 11:59 p.m. on October 15. The required supporting documentation must be postmarked on or before October 15.
--We no longer require a paper copy of the application be sent to the Illinois State Library.
--When submitting your application, please include the city name in the subject line.
--You do not need to send a paper copy to the State Library once you have e-mailed your application to isl_grants@ilsos.net. We only need the county clerk's information.
--If you have submitted your application, but have not received an acknowledgement, please resend it just to be safe.

 

Moving Forward Together

September IHLS Board Meeting

The next IHLS Board meeting is Tuesday, September 25, 2012. IHLS Board meetings will be available via videoconferencing at each of our four offices as well as the Illinois State Library. If you are not able to join us in Effingham, perhaps one of these other locations will suffice. When available, you will find the September agenda and board packet here.
 

Illinois Library Laws and Rules

IHLS is coordinating a group purchase of the latest edition of Illinois Library Laws & Rules (2012) for $20/copy. The books are available to ILA members for $25/copy. IHLS Library Directors are asked to complete an online survey by September 24 to pre-order their copies. Libraries will be billed when the books are shipped. We will not utilize in-house delivery services and instead will deliver by U.S. Mail.

To offer these savings to our members, we will purchase in bulk reducing our cost to $17.50/copy. We will assess a $2.50 fee to cover processing and shipping. That's a 20% savings to our members. Pre-order your copy here.
 

SHARE Staff are Busy!

The first of three SHARE Local meetings was held last week. The SHARE staff is getting ready to participate in Polaris training so they can then go forth and train library staff; the Polaris servers were installed at the ICN POP in Champaign last week; and they’ve been working diligently at standardizing the different codes that are used in the library software (Polaris).
 

FY2011-FY2012 Illinois Public Library Annual Report (IPLAR)

The FY2011-FY2012 Illinois Public Library Annual Report (IPLAR) is now available online. For additional support using LibPAS, Counting Opinions will host three live webinars September 18th-20th. More information has been posted on the IHLS website, including links for the upcoming webinars.
 

FY2013 Illinois Public Library Per Capita and Equalization Aid Grants Application

Deadline: October 15, 2012
Tips from the Illinois State Library on completing the application have been added to the IHLS website.

Illinois Library Laws & Rules discount opportunity

IHLS is coordinating a group purchase of the latest edition of Illinois Library Laws & Rules (2012) for $20/copy.  The books are available to ILA members for $25/copy.  IHLS Library Directors are asked to complete an online survey by 24 September to pre-order their copies.  Libraries will be billed when the books are shipped.  We will not utilize in-house delivery services and instead will deliver by U.S. Mail.

To offer these savings to our members, we will purchase in bulk reducing our cost to $17.50/copy.  We will assess a $2.50 fee to cover processing and shipping.  That's a 20% savings to our members.

Pre-order your copy here

IPLAR now available online

The FY2011-FY2012 Illinois Public Library Annual Report (IPLAR) is now available online. The Library Performance Assessment System (LibPAS) is a Counting Opinions web-based service used by library organizations to capture, consolidate, process, report and compare report Library performance metrics. LibPAS for Illinois libraries is accessible by visiting the following URL: http://il.countingopinions.com. Library usernames and passwords to access the system are the same as they were when using the previous system.

Partner with Livingbattlefield to honor your local World War II Veterans

Honor your local World War II Veterans with a program in your library before it's too late.

Partner with Livingbattlefield to screen one of the groundbreaking WWII documentary films in The American Road to Victory series, seen on PBS stations nationwide. Connect to local WWII veterans from the Greatest Generation who can tell your patrons what it was like to be there and answer audience questions. This fast-dwindling band of exceptional neighbors won't be with us much longer.

Moving Forward TOGETHER

August 28, 2012

IHLS Holiday Closing
All IHLS offices will be closed in observance of Labor Day on Monday, September 3, 2012. Delivery and Talking Book Services will not be provided. Additional routes may run on Tuesday to compensate for volume.
 
August IHLS Board Meeting
The next IHLS Board meeting is Tuesday, August 28, 2012.  IHLS Board meetings will be available via videoconferencing at each of our four offices as well as the Illinois State Library.  If you are not able to join us in Effingham, perhaps one of these other locations will suffice.  When available, you will find the August agenda and board packet here.
 
New IHLS Phone System
The IHLS move to a new phone system will be completed today and then the four IHLS offices will all be on the same phone system.  This means you will be able to call a staff member in Champaign and they will be able to transfer you to a staff member in Edwardsville.  The new staff phone extensions are listed on the IHLS website.

IPLAR and ILLINET Survey Update

State of Illinois procurement rules require contracts at certain levels to be competitively bid. For the Illinois State Library’s public library annual report data collection services, the FY13 procurement process was unexpectedly prolonged due to a number of unforeseen circumstances. 

The Office of the Secretary of State/Illinois State Library has selected Counting Opinions as a result of the procurement process to collect and maintain data for the Illinois Public Library Annual Report (IPLAR) and the Illinois Library and Information Network (ILLINET) surveys. Their data management product, LibPas, will be used to collect Illinois library statistics. The IPLAR and ILLINET surveys should be available on LibPas in early September. We will make an announcement at that time.

 The Secretary of State’s office does not have statutory authority to grant an extension to the deadlines established in the Local Library Act or the Public Library District Act for the Illinois Public Library Annual Reports (IPLAR). However, due to the unforeseen circumstances in procuring the services of Counting Options, the Illinois State Library will accept filings of the IPLAR after the statutory deadlines (Local Library Act: (75 ILCS 5/4-10); District Act: (75 ILCS 16/30-65)).

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