Library News

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Board Meeting Recap - May 2012

A recap of significant actions taken by the board at their May 22, 2012, meeting in Effingham, IL.

Click here for the original agenda.

Next board meeting date: June 26, 2012, 6:00 pm at the IHLS Edwardsville office.


Moving Forward TOGETHER

IHLS Offices Closed Monday, May 28
All IHLS offices will be closed in observance of Memorial Day on Monday, May 28, 2012. Delivery and Talking Book Services will not be provided.  All four offices will reopen May 29 and additional delivery routes may run to compensate for volume.

May IHLS Board Meeting
The next IHLS Board meeting is Tuesday, May 22, 2012.  IHLS Board meetings will be available via videoconferencing at each of our four offices as well as the Illinois State Library.  If you are not able to join us in Effingham, perhaps one of these other locations will suffice.  When available, you will find the May agenda and board packet here. The May board meeting will focus on our FY2013 System Area & Per Capita Grant application.  Our system programs and budget are primary components of that application.

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There is quite a bit happening with the proposed merger of the four legacy LLSAP systems in IHLS and the proposed migration to Polaris.  Below are just a FEW highlights:

  • The IHLS governing board has declared their intent to support one LLSAP in IHLS, which will be SHARE (Sharing Heartland’s Available Resources Equally).
  • As of May 9, all four legacy systems' Users' Groups have conducted their meetings and voted to merge with SHARE, effective July 1, 2012.
  • In January Polaris was chosen as the final vendor.
  • All current members that choose to join SHARE will migrate at the same time.
  • The goal is to complete the migration early in 2013.

Visit the migration site to peruse the most up-to-date information available regarding the LLSAP merger. You can find the site at:

Last chance to vote for IHLS Board of Directors

If your library would like to vote for the IHLS Board of Directors, please remember that your vote must be cast by the end of the day on Tuesday, May 15, 2012. The instructions are listed below.

Please read carefully: The link to the IHLS Board of Directors election ballot is listed below. All voting is done electronically via this survey. EACH MEMBER LIBRARY CAN VOTE ONLY ONCE. Please ensure that only one person at your library responds to this survey. If your system membership is shared among multiple locations or branches, be sure that only one person votes on behalf of ALL combined locations. A preview ballot is available on the IHLS website here . Prior to voting via this survey, please consult with your board, branches, or others as needed. If you are not sure whether your library's system membership is shared among multiple locations (for example, among multiple schools within your school district), please contact the Illinois Heartland Library System for that information prior to voting.

VOTING DEADLINE: 11:59 p.m. Tuesday, MAY 15, 2012

If you are the one person voting on behalf of your member library (and all of its branches or locations), follow this link, to cast your member library's vote:

Association for Rural and Small Libraries Conference

If you work in a small  and/or rural library, there is a conference for you.  The Association for Rural and Small Libraries  is holding its annual conference September 27-29, 2012 in Raleigh, North Carolina. 

It is a great conference with programs designed just for you.  Meet people working in small, rural libraries and share ideas, solve problems, and learn.  All programs focus on practical, hands-on, and how-to, so you will come away with information  you can use  immediately. 

For more information, go to the ARSL website at .   Click on the “conference tab” and then “conference” on the sub-menu.    

ARSL is also looking for a few good people to serve on their board.  For more information on that, check the website’s first page on how to apply to serve.  I have been there, done that, and highly recommend the experience.  You will meet people from all over the country and create your own support network for running a small and/or rural library.

Changing Your ILDS Stop (Delivery Code) in OCLC ILL Constant Data Records

May 1 the ILDS codes changed.  It is important that you update your OCLC Constant Data records to reflect the new code for your library location.  Below are instructions for how to do this.

      1.  Go to

       2. Enter your FS Administration authorization which is 9 digits long and then your password, click the start button.

       3. Click the “Resource Sharing” tab.

       4. Under the “Staff ILL settings” in the left side bar click the down arrow and select “Constant Data Records”.

       5. Scroll down the borrowing library information until you get to the “Ship Via” field.  In this field it will say “ILDS Destination code [your code]” or something similar.  Replace the old code with the new code for your location from the chart below.

       6. Scroll down to the lending library information until you get to the “Return Via” field.  In this field you will update your code as you did in the “Ship Via” field.

       7.Click the “Save Changes” button.

       8. If your library has more than one constant data record you need to update each record Using steps 5-7.

Digital Youth Participation preconference

Connect teens with online tools in YALSA’s Source Code

CHICAGO — As virtual and physical worlds continue to converge, teens need tools and support to harness information in a way that is meaningful to their particular needs and interests and as participants in diverse social and learning environments. Join YALSA for Source Code, a preconference panel session featuring experts who use technology to provide cutting edge and high impact programming to help young adults build 21st century skills as content creators and leaders in their library communities.

The preconference takes place 12:30 to 4:30 p.m. on Friday, June 22, in Anaheim, Calif., in advance of ALA’s Annual Conference. Tickets for this half-day preconference cost $129 and include light refreshments.

E-Books and Libraries: What's Next?

"Public Libraries at Work" Webinar Series


The library e-book market is constantly shifting as publishers and distributers identify their e-book business models and protocols. Many library professionals are frustrated by the limitations and uncertainty the developing market presents, but there are steps you can take to bring a little more certainty to your library and forge your own e-books model. Learn about outside-of-the-box, innovative options to provide quality e-book services to your patrons during PLA's upcoming hour-long webinar, "E-Books and Libraries: What's Next?"

Instructor Jamie LaRue, director, Douglas County (Colo.) Libraries, has sidestepped the "traditional" e-book model and found viable and successful alternatives to provide e-books to the Douglas County community. Hear about models that you can replicate at your library and gain a better understanding of options available for libraries striving to offer their patrons the best e-books service possible.

Deadline for ILA award nominations approaching

Just a reminder that now is the time to submit nominations for the ILA Awards.  The deadline is May 15th.  I'm appealing to you as lHLS members and also as people who know many other folks in libraryland. Many Illinois librarians have done great things.  Please nominate them for awards.

New Website Puts Law Within Reach for Spanish Speakers empowers Illinois’ booming Hispanic population with free self-help legal resources

CHICAGO, IL, January 23, 2012 – Hispanics in Illinois unable to afford an attorney now have an online Spanish-language resource to help them resolve their legal problems 24 hours a day, 7 days a week. The new website,, developed by Illinois Legal Aid Online and Legal Assistance Foundation (LAF), delivers easy-to-use, free legal information in more than two dozen areas of law.

Board Meeting Recap - April 2012 Board Meeting

A recap of significant actions taken by the board at their April 24, 2012, meeting in Effingham, IL.

Click here for the original agenda.

Next board meeting date: May 22, 2012, 6:00 pm at the Helen Matthes Library in Effingham.