Library News

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Moving Forward TOGETHER

August 28, 2012

IHLS Holiday Closing
All IHLS offices will be closed in observance of Labor Day on Monday, September 3, 2012. Delivery and Talking Book Services will not be provided. Additional routes may run on Tuesday to compensate for volume.
August IHLS Board Meeting
The next IHLS Board meeting is Tuesday, August 28, 2012.  IHLS Board meetings will be available via videoconferencing at each of our four offices as well as the Illinois State Library.  If you are not able to join us in Effingham, perhaps one of these other locations will suffice.  When available, you will find the August agenda and board packet here.
New IHLS Phone System
The IHLS move to a new phone system will be completed today and then the four IHLS offices will all be on the same phone system.  This means you will be able to call a staff member in Champaign and they will be able to transfer you to a staff member in Edwardsville.  The new staff phone extensions are listed on the IHLS website.

IPLAR and ILLINET Survey Update

State of Illinois procurement rules require contracts at certain levels to be competitively bid. For the Illinois State Library’s public library annual report data collection services, the FY13 procurement process was unexpectedly prolonged due to a number of unforeseen circumstances. 

The Office of the Secretary of State/Illinois State Library has selected Counting Opinions as a result of the procurement process to collect and maintain data for the Illinois Public Library Annual Report (IPLAR) and the Illinois Library and Information Network (ILLINET) surveys. Their data management product, LibPas, will be used to collect Illinois library statistics. The IPLAR and ILLINET surveys should be available on LibPas in early September. We will make an announcement at that time.

 The Secretary of State’s office does not have statutory authority to grant an extension to the deadlines established in the Local Library Act or the Public Library District Act for the Illinois Public Library Annual Reports (IPLAR). However, due to the unforeseen circumstances in procuring the services of Counting Options, the Illinois State Library will accept filings of the IPLAR after the statutory deadlines (Local Library Act: (75 ILCS 5/4-10); District Act: (75 ILCS 16/30-65)).

School delivery and pickup resumes soon

School delivery and pickup resumes on August 20th for the Champaign location.
School delivery and pickup resumes on August 27th for Carterville, Decatur, and Edwardsville locations.  
Please call your hub if you have an individual request or if your start date needs to be altered.

ILA Career Clinic

The ILA Career Clinic returns for a third year! The resume review clinic will be available for new or soon-to-be graduates, as well as those seeking 
job and resume advice. At each twenty-five-minute session, candidates will receive free advice on how they can improve their resumes from librarians who have experience with the hiring process.

Career Coaches are being sought to participate in the Career Clinic. The deadline to sign up as a coach is September 28. You can sign up today or contact Portia Latalladi at


Smithsonian Exhibition has arrived at the Glen Carbon Library

photo of Smithsonian display at Glen Carbon Centennial Library
With a team of 20 local volunteers the traveling Smithsonian Exhibition, Journey Stories, was set-up yesterday at the Glen Carbon Centennial Library. The Glen Carbon Library was one of only 6 institutions in Illinois chosen by the IL Humanities council to host the exhibit. The exhibit is at the Library through September 22nd.
The Opening Reception is on  Thursday, August 16th at 6:30pm at the Glen Carbon Library, 198 S. Main Street.

Moving Forward TOGETHER

SHARE: The Largest Library Consortia in the Country
IHLS has chosen Polaris Library Systems of Syracuse, N.Y., to provide its next ILS system.  More information has been posted to the IHLS website under Library News.

First Search Administration: The Basics

Would you like to learn more about FirstSearch and how it benefits your patrons?  We have planned additional sessions using the FirstSearch Administrative Module and hope the dates/locations work for you!  This web interface allows you to customize every aspect of your account and each screen of the Administrative Module will be reviewed.  Please bring your FirstSearch logins and passwords to update the Administration Module as you learn.

Administrative Module trainings will be held from 9 am – Noon at the following locations--
Aug 14  IHLS Edwardsville Office
Aug 16  IHLS Champaign Office
Aug 21  IHLS Decatur Office
Aug 23  Marion Carnegie Library
Click on the location for a link to the L2 session to register or to find more information on the class.

Board Meeting Recap - July 2012

A recap of significant actions taken by the board at their July 24, 2012, meeting in Effingham, IL.

Click here for the original agenda.

Next board meeting date: August 28, 2012, 6:00 pm at the the Helen Matthes Library in Effingham.


The largest library consortia in the country coming soon to a library near you!

Edwardsville, Illinois – July 26, 2012 -- Illinois Heartland Library System (IHLS) has chosen Polaris Library Systems of Syracuse, N.Y., to provide its next ILS system.  On Wednesday, Leslie Bednar, Executive Director of IHLS met with Bill Schickling and Jodi Bellenger of Polaris to sign the contract.

Illinois Heartland Library System covers 28,141 square miles in the southern half of Illinois. It is comprised of four former library systems (Lewis & Clark, Lincoln Trail, Rolling Prairie, and Shawnee). Before the merger on July 1, 2011, staff members and the LLSAP4 Working Group had already begun working on merging four separate automation systems into one.  Early next year all of their automated libraries will share the same database and catalog to become THE largest library consortia in the country: SHARE (Sharing Heartland’s Available Resources Equally) powered by Polaris Library Systems of Syracuse, N.Y.
















Bill Schickling, President and CEO, Polaris Library Systems and Leslie Bednar, Executive Director, Illinois Heartland Library System


From the Illinois State Library newsletter:

The Illinois State Library is in the final stages of the process to select a vendor to maintain data collected for the Illinois Public Library Annual Report (IPLAR) and Illinois Library and Information Network (ILLINET) surveys. At this time, Illinois libraries should not complete their online FY11–12 IPLAR or ILLINET surveys. If you have begun completing these surveys online for submission, or if you have any additional questions, please email Robert Jones (IPLAR) or call him at 217-785-1168, or email Gwen Harrison (ILLINET) or call her at 217-785-7334.

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