Library News

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Board Meeting Recap - December 2011 Special Board Meeting

A recap of significant actions taken by the board at their December 13, 2011, meeting in Effingham, IL.

Click here for the original agenda.

Next board meeting date: January 24, 2012, 6:00 pm at the Helen Matthes Library in Effingham.

Moving Forward TOGETHER

December 8, 2011

IHLS Board News
The IHLS Board of Directors has called a special meeting for December 13th at 6 p.m., at the Helen Matthes Public Library in Effingham.  You can find the agenda here.

If you wish to learn more about last month’s meeting, please see the board meeting update.

Penny Severns Literacy Grant
Adult literacy providers and public libraries can begin applying for FY12 Penny Severns Summer Family Literacy Grants on December 12. The online grant application and instructions will be available at Applicants will need a control and branch number to access the application.

Please contact Jo Anne Hughes at to obtain your agency’s numbers.

Vendor responses to IHLS member questions available

Polaris and SirsiDynix have returned responses to the questions asked by IHLS members.

The questions and answers from Polaris can be found here:

The questions and answers from SirsiDynix can be found here: Response to Heartland Questions 12-5-11.pdf

Board Meeting Recap - November 2011

In this article, you'll find a recap of significant actions taken by the board at their November 22, 2011 meeting in Effingham, IL.

Click here for the original agenda.

Moving Forward TOGETHER

November 23, 2011

Holiday Wishes
The IHLS staff wish you and yours a Happy Thanksgiving, and wish to remind you our offices will be closed Thursday and Friday, November 24th and 25th.  All offices will reopen November 28th, and additional delivery routes may run to compensate for volume.

Help Plan On the Front Lines Conference
The Illinois State Library will host On the Front Lines: Engaging Our Communities next March 12–14 at the University of Illinois Springfield. On the Front Lines is designed to equip and enlighten “front-line” staff persons with training, technology tools, and techniques that will enable them to effectively and efficiently meet the needs of their patrons. The On the Front Lines planning committee is seeking input from the Illinois library community about topics of interest for possible participants. Technology will be a major theme of the event.

Please complete this short survey by December 2. Information concerning registration, speakers, scholarships and logistics will be posted later on L2.

Moving Forward TOGETHER

IHLS Offices Closed next Thursday and Friday
Illinois Heartland Library System offices will be closed next Thursday and Friday, November 24th and 25th, in observance of Thanksgiving.  All four will reopen Monday, November 28th, and additional delivery routes may run to compensate for volume.


Big Delivery Day!
The IHLS delivery staff is committed to providing the best service to our member libraries.  Since the IHLS offices were closed last Friday for Veteran’s Day, the drivers were very busy on Monday.  Additional delivery routes ran to compensate for the increased volume.  Tubs and bags were everywhere.

Between the four offices, Carterville, Champaign, Decatur and Edwardsville, the drivers either picked up or delivered over 45,000 items on Monday.  So, are libraries still relevant?  The patrons of the IHLS member libraries seem to think so.

"Public Libraries at Work" - Fully Engaged Customer Service

"Public Libraries at Work" Seminar Series - Fully Engaged Customer Service at Your Library

November 30, 2011
1pm CST


Does your "service with a smile" sometimes suffer? 

Learn a fresh approach to customer service and discover ways to positively connect with patrons during PLA's live, hour-long webinar, "Fully Engaged Customer Service at Your Library." 

Instructor Cheryl Gould, library training consultant, will define the three elements of customer service interactions and show webinar attendees how they can successfully engage in each part—resulting in more successful and rewarding customer (and staff) experiences.

Moving Forward TOGETHER

Remaining FY 2011 Grant Funds Received

We can now share the good news that IHLS received the final 22% of FY 2011 funding that was owed the four legacy systems.  All totaled, we received $760,699.40, which completes the FY 2011 System Area & Per Capita Grant.  Here is how the funding breaks down by legacy organization:
Lewis & Clark Library System -- $199,714.36
Lincoln Trail Libraries System -- $152,188.22
Rolling Prairie Library System -- $144,801.84
Shawnee Library System -- $263,994.98

IHLS truly appreciates the sustained efforts of Secretary of State Jesse White and State Library Director Anne Craig and their colleagues in support of system services.

IHLS Suspends Champaign Public Library from Membership

At last week’s meeting, the Board of Directors of the Illinois Heartland Library System (IHLS) voted with regret to suspend the Champaign Public Library (CPL) from membership with the System. Suspension from System membership means that the Library is not eligible to participate in any System service, such as delivery, interlibrary loan and reciprocal borrowing. Additionally, the Library is ineligible for state and federal grants administered by the Illinois State Library.

OCLC FirstSearch Administration and ILL

Resource sharing starts with interlibrary loan.  Although most interlibrary requests can be completed through your local LLSAP, when the item you are searching is not available it is time to turn to WorldCat and OCLC FirstSearch Interlibrary Loan.  All full members of OCLC have access to this service provided by the Illinois State Library. 

There are two components that librarians need to know about to be successful in interlibrary loan through FirstSearch.  The first is the Administrative Module of FirstSearch.  Here is where all of the settings are found to make ILL available to your patrons and to make staff ILL work flows easier.  Training sessions on the Administration Module will take you to all the screens found in the module with instructions on how to customize them for your library.